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2/11/2011 - Agawam Telephone System Invitation to Bid


Sealed bids for the purchase and installation of an IP based phone system will be received at the Agawam Mayor’s Office, 36 Main Street, Agawam, MA 01001 until 3:00 PM on Friday, March 18, 2011.

A bid packet may be obtained at the Mayor’s Office, 36 Main Street, Agawam, MA  01001 beginning Friday, February 11, 2011 between the hours of 9:00am - 3:00pm. Bids may also be obtained electronically. Please visit http://www.agawam.ma.us for further details.

The Town of Agawam is looking for a new IP based phone system. This system will utilize the Town’s 1GB MAN (Municipal Area Network) for inter-building calls and connectivity to a centralized call processor. The bid is to include the cost for a new phone system in each of the 16 locations.


The contract will be awarded to the most responsible and responsive bidder who offers the lowest total bid price and meets all requirements as specified in the bid package.


The Town may cancel this RFP, or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interests of the Town.


Attention is called to the minimum wage rates as determined by the Commissioner of Labor and Industries under the provisions of the Massachusetts General Laws, Chapter 149, Sec 26 to 27G, inclusive. All bids for this project are subject to the provisions of Mass General Laws Chapter 149, as amended.



                                                                                    Richard A. Cohen, Mayor


Instructions to Download the Agawam Telephone Request for Proposal

In an attempt to solicit more responses for the Town of Agawam Telephone Request for Proposal, Agawam is providing interested vendors the opportunity to download the RFP directly. The file will be in compressed (zip) format. The files are Microsoft Word, Excel and Adobe PDF format.

In order to receive the download link, please follow the instructions detailed below:

1. Send an email request to the Agawam IT Director: jhulbert@agawam.ma.us

2. The subject of the email must read: "RFP Request [Insert Vendor Name]"

3. The body of the email must contain:

Vendor Name:


Name of person requesting RFP download link:


Phone number:

Fax Number:

This information will be used by the Town of Agawam to contact the Vendor.

The requesting email should be sent with a read receipt. If you are unsure how to do this please contact your IT administrator.

It is the responsibility of the vendor to ensure that all required RFP documentation is properly printed and submitted with the vendor's proposal.

If you have any issues receiving or opening the electronic bid packet please contact:

Jeffrey Hulbert
IT Director
Town of Agawam
413-786-0400 X263